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Board Meeting Minutes

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    01.09.2024

    7:00 pm
     
    In Attendance: Chris Pelly, Christina Maggi, Phil Trunnell, Renate Rikkers, Sarah Hess, Storms Reback, Barber Melton, Bruce Black, Debbie Francis  Guest: Greg Duff of Glory Hound Events  Absent: Leslie Morris, Shelley McKechnie, Liz Polfus

    Barber motioned to accept the minutes from November 29, 2023. Debbie seconded and all approved.

    Financial Report
    Phil provided a financial report, which included almost $4,000 in general donations since November 14, plus restricted income for the greenway project and traffic study. There is $421.85 left in the Masters Park account and there was agreement to use this remaining amount to buy logs and gravel for the entrance to the trail.

    Haw Creek Hustle – 5k race – Greg Duff

    The Community Outreach Committee met with Emily Oldenburg of Glory Hound Events on December 4. Their proposal was emailed to the board. Highlights:
    ~ Saturday, April 20, 2024; 2.5 – 3 hrs. includes packet pick-ups and awards after
    ~ We have a good start/finish location and good course; there’s only one other race in East Asheville (Beverly Hills)
    ~ Greg has a mailing list of 8,000 people and a strong social media presence
    ~ Greg thinks 250 racers is a reasonable goal @ $30 - $40 each, which includes shirts, totals $8,750 gross income
    ~ Total expenses for the event are estimated at $5,600 - $7,300
    ~ Since HCAA does not have its own insurance, we can look at event specific insurance at approximately $300
    ~ HCAA would be responsible for sponsorships, but we have verbal interest and/or commitments from 7 local business

    Storms agreed to be the point person for this event. He made a motion that we proceed with the event; HCCA would front $1,250 to Glory Hound Events, which is 50% of their fee. Christina seconded and all approved.

    Membership Update (Communications & Development Committee)

    Historically, our total membership has been around 100 – 110 members. We purchased the Wild Apricot database/website in July 2022 and officially launched the site at the end of 2022. On December 31, 2023 we had 296 members, which includes 121 new members acquired in November and December. Five new members joined in January for a current total of 301.

    Our contact list in the database has doubled from 335 to 652.

    Community Outreach Committee

    ~ Chili cookoff was successful with approximately 40 people attending
    ~ First Game Day of 2024, including a puzzle exchange, was 1/6; next one is 2/4
    ~ Yard Sale in May
    ~ Tree Pruning workshop on Feb 24 at Haw Creek Commons; the $25 registration fee will be paid to Justin Holt, the expert who will lead the workshop
    ~ March 16 is a pollinator workshop, this would be a free presentation
    ~ March 23 will be a workshop on tree/shrub selection for WNC gardeners
    ~ Additional event to host someone from Buncombe County Tax Assessor’s office who would discuss the upcoming property tax appraisal process, details TBD

    Clean & Green Committee

    First meeting of 2024 will be in February to finalize the design and budget for the landscaping around the new welcome sign.

    Haw Creek Park Greenway Campaign

    Shelley has prepared and submitted a $5,000 grant request to Connect Buncombe.
    We have a letter of support from the City of Asheville Parks & Rec that will be used to request funds from Buncombe County Open Spaces Fund; this will be our largest single funding request, which will be submitted in the next few weeks.

    767 New Haw Creek – Working Group

    The 767 Working Group met twice in early December and created five committees.  These committees are handling the priority topics identified to organize our opposition to the scale and scope of this proposed development.
    Immediate next steps will be strategically placed yard signs, continuation of the traffic study, and monitoring of the timeline for when this project will come before the City’s Planning & Zoning Committee. HCCA is also looking at hosting a City Council candidates forum where this topic would be discussed.

    Annual Meeting and Board Election – Tuesday, March 12 at 7:00 pm

    The meeting was adjourned at 9:00 pm.


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